Report of Death

The death of a Filipino in Norway, Denmark, Finland, Iceland, and Sweden should be reported and registered with the Philippine Statistics Authority through the Philippine Embassy. The Report of Death (ROD) should be done within 12 months of the date of death.

The Embassy issues Consular Mortuary Certificates when remains of a deceased Filipino or foreigner are to be transported to the Philippines.

IMPORTANT: All documents to be submitted must be translated into English, duly stamped by Notarius Publicus and authenticated by the Ministry of Foreign Affairs of the country where the documents were issued.

Requirements:

  1. Duly accomplished Report of Death Form bearing the original signature of the informant - bring four (4) signed originals (Note: The form is now fillable. You may enter information as needed and then print out the form with the entries typed-in. Although you can save the blank form, the content cannot be saved if you are using Adobe Acrobat Reader. You need to print out the form after filling it in.)
  2. Foreign death certificate of the deceased, authenticated by the Ministry of Foreign Affairs in the country of where the deceased passed away - bring one (1) original and three (3) photocopies (NOTE: If the document is not in English, kindly have the document translated into English and have the translation notarized, before having it authenticated.)
  3. Data page of passport of deceased - bring four (4) photocopies
  4. Affidavit of Delayed Registration of Death if the Report of Death is filed more than one (1) year after demise of the deceased - bring one (1) signed original and three (3) photocopies

Requirements for the shipment of human remains to the Philippines

  1. Coroner's Certificate of the Fact of Death or in its absence, an interim Death Certificate issued by the Coroner's Office
  2. Embalming Certificate issued by the funeral parlor
  3. Certificate of Sealing of Casket
  4. Free from Infection Certificate from the concerned hospital or from the local funeral parlor
  5. Laissez-Passer for a Corpse/Removal Certificate issued by the local authorities
  6. Full repatriation/flight details
  7. Consignee's complete contact details (address, phone numbers, and email addresses)
  8. Payment of fees (Note: Fees for affidavits are separate from the fee for Report of Death.)

Requirements for the shipment of an urn to the Philippines

  1. Duly accomplished Report of Death Form bearing the original signature of the informant - bring four (4) signed originals (Note: The form is now fillable. You may enter information as needed and then print out the form with the entries typed-in. Although you can save the blank form, the content cannot be saved if you are using Adobe Acrobat Reader. You need to print out the form after filling it in.)
  2. Foreign death certificate of the deceased, authenticated by the Ministry of Foreign Affairs in the country of where the deceased passed away - bring one (1) original and three (3) photocopies (NOTE: If the document is not in English, kindly have the document translated into English and have the translation notarized, before having it authenticated.). The death certificate must contain the following information about the deceased certified by the attending physician: name, age, sex, nationality, date and place of birth, date and place of death, cause of death
  3. Certificate issued by the mortuary/Funeral director that contains the following information:
  • Statement that the body was properly cremated in accordance with internationally accepted health practices
  • Statement that the body is in a sanitary condition shipment abroad
  • Statement that the urn has been hermetically sealed and contains only the remains of the deceased
  1. Certificate of Non-Contagious Disease issued by the local health authority that contains the following information:
  • Statement that the deceased did not die of a contagious disease or that the remains to be shipped did not originate from place contaminated by a contagious disease
  1. Transit Permit issued by the local authority at the place where transportation begins
  2. Copy of complete flight details/airway bill
  3. Consignee's complete contact details (address, phone numbers, and email addresses)
  4. Payment of fees (Note: Fees for affidavits are separate from the fee for Report of Death.)

If applying by post, please send your documents and self-addressed envelope to the Embassy's mailing address:

The Philippine Embassy 
P.O. Box 322 SENTRUM 
N-0103 Oslo 
NORWAY

The Embassy will forward the Report of Death to the Philippine Statistics Authority (PSA) in the Philippines. Another copy will be kept as part of the Embassy’s records and the a copy will be given to the applicant. You may retrieve the PSA-certified Report of Death from the Philippines three (3) to six (6) months after reporting the death at the Embassy.

Important Instructions in Filling Out the Report of Death Form

  • Please leave the Date of Registration and Registry Number fields blank. The Embassy will fill out this part.
  • For all fields requiring dates, please use the dd-MMM-yyyy format (e.g. 23-FEB-2012, 1-NOV-1984).
  • Please do not forget to affix by hand the signature in the field provided for Signature of Informant and the date and place of signature at the bottom of the form.
  • If filling out the form by hand, please write legibly and please use BLOCK CAPITAL letters.