APPLICATIONS ARE CLOSED: Consular Outreach Mission in Reykjavik, Iceland, on 25 and 26 September 2021

APPLICATIONS ARE CLOSED: Consular Outreach Mission in Reykjavik, Iceland, on 25 and 26 September 2021

The Philippine Embassy in Oslo wishes to inform the Filipino community in Iceland that the Embassy will conduct a Consular Outreach Mission in Reykjavik, Iceland, on 25 and 26 September 2021.

WHEN: 25 and 26 September 2021, 9:00 a.m. - 5:00 p.m.

WHERE: Center Hotels Midgardur, Reykjavik

HOW: Send your request for appointment and requirements to consular.outreach@philembassy.no on or before 10 September 2021, Friday, 5PM (Oslo time).

 

IMPORTANT

  1. Only applicants with confirmed appointments will be accepted on the day of the consular outreach. No walk-in applicants allowed.
  2. Directly transact with Philippine Embassy by sending your application and requirements to consular.outreach@philembassy.no on or before 10 September 2021, Friday, 5PM (Oslo time).
  3. The Embassy has not authorized any third party to accept applications or arrange appointments. Please do not transact with any private individual, agent, or organization.
  4. There is no fee for online registration.
  5. Note that there are limited slots. The Embassy will only give confirmed appointments to applicants with complete requirements.

 

I. PASSPORT APPLICATIONS

  • Only the first 80 passport applicants with complete requirements, sent via email, will be given appointments.
  • In the Subject line of the email, write the following:

Iceland-Passport, [Name of Applicant/s] OR
Iceland-Passport with ROB/ROM, [Name of applicant]

 

II. CIVIL REGISTRY APPLICATIONS

  • In the Subject line of the email, write the following:

Iceland-ROB/ROM, [Name of Applicant/s] OR
Iceland-Passport with ROB/ROM, [Name of applicant]

  • Send the scanned requirements for Report of Birth (ROB) or Report of Marriage (ROM) listed on the Embassy website:

https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-birth
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-marriage

  • Those who are filing ROBs/ROMs and are also applying for passports will receive their copies of the ROB/ROM together with their new passport which will be mailed back to them by post. Postage must be paid by the applicant.

 

III. NOTARIAL AND ATTESTATION SERVICES

  • Notarial and attestation services include Acknowledgement of Special Power of Attorney and Employment Contracts and Attestation of Au Pair contracts.
  • In the Subject line of the email, write the following: Iceland-Notarial and Attestation, [Name of Applicant/s]
  • Send the scanned requirements for notarial and attestation services listed on the Embassy's website: https://www.philembassy.no/consular-services/authentication-notarials-and-legalization 

 

IV. OVERSEAS VOTING REGISTRATION

 

REMINDERS ON THE DAY OF YOUR APPOINTMENT

  1. Bring a printout of the email confirming your appointment, together with your application form and requirements (original and photocopies).
  2. Applicants are advised to show up at the venue about 10 minutes prior to their designated appointment. 
  3. Incomplete requirements or incomplete photocopies will not be accepted. The Embassy does not offer photocopying services. The Embassy reserves the right to request additional documents/photocopies as necessary.
  4. Only applicants, during the time of their confirmed appointments, will be allowed in the consular outreach area. Minor applicants (17 years old and below), Senior citizens and Persons with Disability (PWD) are entitled to one (1) adult companion. However, only the service booked for the minor, senior citizen and PWD applicant shall be entertained.
  5. For passport applicants, if you would like the Embassy to mail your new Philippine passport, when it is available, you will need to arrange for your own return postage. Please bring your self-addressed, self-stamped envelope with the sample stamp below:
  6. The postage that you need to bring are as follows:
    1. Small Envelope (maximum of 2 passports) with stamps worth NOK 230 or 7 pcs. of the above sample stamp; or
    2. Big Envelope (maximum of 4 passports or for ROB/ROM documents) with stamps worth NOK 230 or 9 pcs. of the above sample stamp.
  7. Bring a face mask to wear while within the venue premises, your own pen, and hand sanitizer.
  8. Submit the printout of your confirmed appointment and requirements (original and photocopies) to the processor.
  9. Pay fee to the cashier, in Norwegian Kroner, cash only.
  10. SCHEDULE OF FEES

    Passport                                   NOK 540

    Lost Passport                           NOK 1,350

    ROB/ROM                                NOK 225

    Affidavit                                    NOK 225

    Acknowledgment/SPA             NOK 225

    Au Pair Contract                      NOK 225

 

REMINDERS FOR PASSPORT APPLICANTS

On the day of appointment:

  1. Wait for your name to be called for biometric and photo capturing.
  2. Check all the encoded data in the computer before signing the confirmation page.
  3. Your signature indicates your confirmation on the accuracy and veracity of the information contained therein.  Thereafter, the Embassy is not responsible for any erroneous entry in a passport that needs to be corrected. The fee for the replacement of the passport with erroneous entries will be charged to the applicant along with any associated cost for travel to the Philippine Embassy in Oslo to correct the erroneous entries.

After the appointment date:

  1. The new passport will be available approximately 4 to 12 weeks from the date of application.
  2. Applicants may track the status of their new passport thru the Embassy's website: https://www.philembassy.no/newsroom/passports-ready-for-release
  3. Your tracking number is your receipt number and your last name.
  4. Applicants must send their old passport for cancellation to the Philippine Embassy in Oslo once the new passport is available.
  5. The mailing address for old passport is as follows: The Philippine Embassy, P.O. Box 1758 VIKA, N-0122 Oslo, Norway.
  6. The Philippine Embassy shall not be responsible for the loss or damage to passport or documents in the mail.
  7. In case of RETURN TO SENDER, the applicant shall pay the penalty and the expense of re-mailing.

 

For additional information please visit the links below:
https://www.philembassy.no/consular-services/passport
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-birth

https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-marriage
https://www.philembassy.no/consular-services/dual-citizenship-or-citizenship-retention-and-re-acquisition