CONSULAR OUTREACH IN HELSINKI, FINLAND ON 29 NOVEMBER-01 DECEMBER 2019

CONSULAR OUTREACH IN HELSINKI, FINLAND ON 29 NOVEMBER-01 DECEMBER 2019

UPDATE: The venue for the outreach will be the Hotel Lilla Roberts, Pieni Roobertinkatu 1, 00130 Helsinki, Finland. Please ask the hotel reception on the day of the outreach for the exact room at the hotel.

The Embassy of the Philippines in Oslo wishes to inform the Filipino community in Finland that a team from the Embassy will conduct a Consular Outreach Mission in Helsinki, Finland on 29 November - 01 December 2019.

When: 

29 November-01 December 2019, 9:00 a.m. - 5:00 p.m.
 

Where:

Hotel Lilla Roberts, Pieni Roobertinkatu 1, 00130 Helsinki, Finland

IMPORTANT

PASSPORT APPLICATIONS

•    The consular outreach mission for passport applications (first-time and renewal applications) is strictly by online appointment only. There is no fee for online registration.

•    Only the first 200 passport applicants will be entertained.

•    Only a passport applicant with complete requirements submitted via email will be given an appointment slot. 

•    Only a passport applicant with confirmed appointment slot and complete requirements will be entertained in the outreach.

•    Payment will be made by the applicant, in Norwegian Kroner (cash only), on the day of the appointment.  

•    To avoid any inconvenience, all applicants are advised to arrange their appointments for the consular outreach service directly with the Philippine Embassy in Oslo, Norway, not later than 27 November 2019, 3:00 p.m. to consular.outreach@philembassy.no.

•    The requirements are listed on the Embassy's website: https://www.philembassy.no/consular-services/passport

•    The Embassy has not authorized any third party to accept applications or arrange appointments. Please do not transact with any private individual, agent or organization.

CIVIL REGISTRY APPLICATIONS

•    To ensure that all requirements are complete, all civil registry applications (Report of Birth and/or Report of Marriage) and corresponding requirements should be emailed for evaluation, not later than 27 November 2019, 3:00 p.m. to consular.outreach@philembassy.no

•    The requirements are listed on the Embassy's website:

https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-birth
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-marriage

•    Only civil registry applications with complete requirements will be accepted on the day of the outreach. 

•    Those who are filing ROBs/ROMs and are also applying for passports will be charged an expedite fee for their ROBs/ROMs to be processed during the outreach. They will receive a copy of their ROB/ROM on the same day.

•    If applicants do not wish to expedite their applications, their civil registry documents will be mailed back to them by post. Postage must be paid by the applicant.

•    Applicants submitting only civil registry applications with complete requirements may submit them anytime during the outreach. They will still need to email their documents to consular.outreach@philembassy.no beforehand for evaluation.

DUAL CITIZENSHIP APPLICATIONS

•    To ensure that all requirements are complete, all dual citizenship applications and corresponding requirements should be emailed for evaluation, not later than 27 November 2019, 3:00 p.m. to consular.outreach@philembassy.no

•    Only the first 20 dual citizenship applicants who email the complete requirements will be given schedules for oath-taking during the outreach. The oath-taking will take place on Sunday, 01 December 2019, 11:00 a.m. All approved applicants will be asked to come to the venue on the said day at 9:00 a.m. for processing of their papers. Applicants should allot the entire day for the application.

•    The requirements are listed on the Embassy's website: https://www.philembassy.no/consular-services/dual-citizenship-or-citizenship-retention-and-re-acquisition

 

PROCESS

PRIOR TO APPOINTMENT DAY:

For passport applicants with/without civil registry applications:

1.    Email duly accomplished passport application form and complete documentary requirements not later than 27 November 2019, 3:00 p.m., to: consular.outreach@philembassy.no.

2.    In the Subject line of the email, write the following:

Passport, [Name of Applicant/s] OR
Passport with ROB/ROM, [Name of applicant]

3.    ONLY THE FIRST 200 APPLICANTS WITH COMPLETE PRE-SUBMITTED REQUIREMENTS WILL BE GIVEN AN APPOINTMENT.

4.    The Embassy will send you a confirmed appointment upon evaluation of complete requirements.

5.    Print out the application form and documentary requirements and bring them with you to the outreach venue on your appointment schedule.

For applicants submitting only civil registry applications:

1.    Email duly accomplished Report of Birth (ROB) and/or Report of Marriage (ROM) form and complete documentary requirements not later than 27 November 2019, 3:00 p.m. to: consular.outreach@philembassy.no.

2.    In the Subject line of the email write the following:

ROB / ROM, [Name of Applicant]

3.    Applicants with complete Civil Registry documents may submit anytime during the outreach.

4.    Print out the application form and documentary requirements and bring them with you to the outreach venue.

For dual citizenship applicants:

1.    Email duly accomplished dual citizenship petition form and complete documentary requirements not later than 27 November 2019, 3:00 p.m. to: consular.outreach@philembassy.no.

2.    In the Subject line of the email write the following:

Dual Citizenship, [Name of Applicant]

3.    The Embassy will send you an email to confirm your appointment upon evaluation of complete documents,

4.    Print out the application form and documentary requirements and bring them with you to the outreach venue.

 

ON THE DAY OF YOUR APPOINTMENT:

1.    Personal appearance is required for all passport applicants.

2.    Applicants are advised to show up at the venue about 10 minutes prior to their designated appointment. 

3.    Only applicants will be allowed in the processing area.

4.    Submit print out of confirmed appointment and documents (original and photocopies) to the processor.

5.    Pay fee to the cashier, in Norwegian Kroner, cash only.

Schedule of Fees

Passport                                    NOK 540
Lost Passport                           NOK 1,350

ROB/ROM                                  NOK 225

Dual citizenship                        NOK 540
Dual citizenship derivative       NOK 225

Expedite (for ROB/ROM, dual) NOK 90

Postage: Small envelope (maximum of 2 ppts)  NOK 225
Postage: Big envelope     (maximum of 4 ppts) (ROB/ROM) NOK 300

For passport applicants:

6.    Wait for your name to be called for biometric and photo capturing.

7.    Check all the encoded data in the computer before signing the confirmation page.

8.    Your signature indicates your confirmation on the accuracy and veracity of the information contained therein.  Thereafter, the Embassy is not responsible for any erroneous entry in a passport that needs to be corrected. The fee for the replacement of the passport with erroneous entries will be charged to the applicant along with any associated cost for travel to the Philippine Embassy in Oslo to correct the erroneous entries.

 

AFTER YOUR APPOINTMENT DAY:

For passport applicants:

1.    The new passport will be available approximately 4 to 6 weeks from the date of application.

2.    Applicants may track the status of their new passport thru the Embassy's website: https://www.philembassy.no/newsroom/passports-ready-for-release

3.    Your tracking number is your receipt number and your last name.

4.    Applicants may choose to have their old passport cancelled during the outreach, or send their old passport for cancellation to the Philippine Embassy in Oslo once the new passport is available.

5.    The mailing address for old passport is as follows:        

The Philippine Embassy
P.O. Box 322 Sentrum
N-0103 Oslo Norway

6.    The Philippine Embassy shall not be responsible for the loss or damage to passport or documents in the mail.

7.    In case of RETURN TO SENDER, the applicant shall pay the penalty and the expense of re-mailing.

For additional information please visit the links below:

PHILIPPINE EMBASSY:   
https://www.philembassy.no/consular-services/passport
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-birth
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death/report-of-marriage

https://www.philembassy.no/consular-services/dual-citizenship-or-citizenship-retention-and-re-acquisition

DFA WEBSITE: 
https://consular.dfa.gov.ph/passport