CONSULAR OUTREACH IN STOCKHOLM, SWEDEN ON 13-14 APRIL 2019

CONSULAR OUTREACH IN STOCKHOLM, SWEDEN ON 13-14 APRIL 2019

UPDATE 3: Due to unforeseen delays in our receipt of ballots from COMELEC, the Embassy will not be able to distribute ballots for registered voters in Sweden during the outreach. All ballots will be mailed directly to voters instead. We apologize for any inconvenience caused.

UPDATE 2: The outreach team will also be processing applications for Special Power of Attorney, notarials and authentication. Please submit the requirements in person during the outreach on Saturday, 13 April 2019, between 9:00 a.m. to 5:00 p.m., or Sunday, 14 April 2019, between 9:00 a.m. to 12:00 noon - no need to email them to the Embassy. Only complete applications will be entertained. Requirements are on our website: https://www.philembassy.no/consular-services/authentication-notarials-and-legalization

UPDATE: The venue for the outreach will be at the Grand Central by Scandic, Kungsgatan 70, 111 20 Stockholm, Sweden. Please ask for the exact room at the hotel.

The Embassy of the Philippines in Oslo wishes to inform the Filipino community in Sweden that a team from the Embassy will conduct a Consular Outreach Mission and ballot distribution for the 2019 National Elections in Stockholm, Sweden on 13-14 April 2019.

When: 

13-14 April 2019
9:00 a.m. - 5:00 p.m.

Where:

Grand Central by Scandic
Kungsgatan 70, 111 20 Stockholm, Sweden

IMPORTANT

OVERSEAS VOTING

•    The Embassy will bring ballots of all registered overseas voters with addresses in Sweden to the outreach. Voters may claim their ballots anytime during the outreach - please bring a valid Philippine ID with your name matching that on the Certified List of Voters. Claiming of another person's ballot will not be allowed.

•    Once claimed, voters may either accomplish and submit their ballots at the outreach venue, or mail them back to the Embassy on a later date. Kindly note that to be counted, the ballot must be received by the Embassy by 13 May 2019, 12:00 noon.

•    Unclaimed ballots will automatically be mailed to the voters after the outreach.

PASSPORT APPLICATIONS

•    The consular outreach mission for passport applications is strictly by online appointment only. There is no fee for online registration.

•    Only the first 150 passport applicants will be entertained.

•    Only a passport applicant with complete requirements submitted via email will be given an appointment slot. 

•    Only a passport applicant with confirmed appointment slot and complete requirements will be entertained in the outreach.

•    Payment will be made by the applicant, in Norwegian Kroner (cash only), on the day of the appointment.  

•    To avoid any inconvenience, all applicants are advised to arrange their appointments for the consular outreach service directly with the Philippine Embassy in Oslo, Norway, by 11 April 2019, 3:00 p.m. to consular.outreach@philembassy.no

•    The Embassy has not authorized any third party to accept applications or arrange appointments. Please do not transact with any private individual, agent or organization.

CIVIL REGISTRY APPLICATIONS

•    To ensure that all requirements are complete, all civil registry applications (Report of Birth and/or Report of Marriage) and corresponding requirements should be emailed for evaluation, not later than 11 April 2019, 3:00 p.m. to consular.outreach@philembassy.no

•    Only civil registry applications with complete requirements will be accepted on the day of the outreach. 

•    Those who are filing ROBs/ROMs and are also applying for passports will be charged an expedite fee for their ROBs/ROMs to be processed during the outreach. They will receive a copy of their ROB/ROM on the same day.

•    If applicants do not wish to expedite their applications, their civil registry documents will be mailed back to them by post. Postage must be paid by the applicant.

•    Applicants submitting only civil registry applications with complete requirements may submit them anytime during the outreach.

•    For passport applicants filing ROB/ROM but born or married in Denmark, please secure your ROB/ROM from the Philippine Embassy in Copenhagen first, as our Embassy cannot register your ROB/ROM.

DUAL CITIZENSHIP APPLICATIONS

•    To ensure that all requirements are complete, all dual citizenship applications and corresponding requirements should be emailed for evaluation, not later than 11 April 2019, 3:00 p.m. to consular.outreach@philembassy.no.

•    Only the first 20 dual citizenship applicants who email the complete requirements will given schedules for oath-taking during the outreach. The oath-taking will take place in the afternoon of Sunday, 14 April 2019

For the list of requirements and other additional information please visit the links below:

https://www.philembassy.no/consular-services/passport
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death
https://www.philembassy.no/consular-services/authentication-notarials-and-legalization

https://www.philembassy.no/consular-services/dual-citizenship-or-citizenship-retention-and-re-acquisition 
https://consular.dfa.gov.ph/passport

PROCESS

PRIOR TO APPOINTMENT DAY:

For passport applicants with/without civil registry applications:

1.    Email duly accomplished passport application form and complete documentary requirements not later than 11 April 2019, 3:00 p.m., to: consular.outreach@philembassy.no

2.    In the Subject line of the email, write the following:

Passport, [Name of Applicant/s] OR
Passport with ROB/ROM, [Name of applicant]

3.    ONLY THE FIRST 150 APPLICANTS WITH COMPLETE PRE-SUBMITTED REQUIREMENTS WILL BE GIVEN AN APPOINTMENT.

4.    The Embassy will send you a confirmed appointment upon evaluation of complete requirements.

5.    Print out the application form and documentary requirements and bring them with you to the outreach venue on your appointment schedule.

For applicants submitting only civil registry applications:

1.    Email duly accomplished Report of Birth (ROB) and/or Report of Marriage (ROM) form and complete documentary requirements not later than 11 April 2019, 3:00 p.m. to: consular.outreach@philembassy.no

2.    In the Subject line of the email write the following:

ROB / ROM, [Name of Applicant]

3.    Applicants with complete Civil Registry documents may submit anytime during the outreach.

4.    Print out the application form and documentary requirements and bring them with you to the outreach venue.

For dual citizenship applicants:

1.    Email duly accomplished dual citizenship petition form and complete documentary requirements not later than 11 April 2019, 3:00 p.m. to: consular.outreach@philembassy.no

2.    In the Subject line of the email write the following:

Dual Citizenship, [Name of Applicant]

3.    Applicants with complete documents will be invited for oath-taking during the outreach. Please be at the outreach venue on Sunday, 14 April 2019, 1:00 p.m.

ON THE DAY OF YOUR APPOINTMENT:

1.    Personal appearance is required for all passport applicants.

2.    Applicants are advised to show up at the venue about 10 minutes prior to their designated appointment. 

3.    Only applicants will be allowed in the processing area.

4.    Submit print out of confirmed appointment and documents (original and photocopies) to the processor.

5.    Pay fee to the cashier, in Norwegian Kroner, cash only.

Schedule of Fees

Passport                                   NOK 540
Lost Passport                          NOK 1,350

ROB/ROM                                 NOK 225
Expedite (for ROB/ROM)         NOK 90

Dual Citizenship Principal      NOK 450
Dual Citizenship Dependent   NOK 225

Affidavit                                    NOK 225

Postage: Small envelope (maximum of 1 applicant)  NOK 210
Postage: Big envelope     (more than 1 applicant) (ROB/ROM) NOK 270

For passport applicants:

6.    Wait for your name to be called for biometric and photo capturing.

7.    Check all the encoded data in the computer before signing the confirmation page.

8.    Your signature indicates your confirmation on the accuracy and veracity of the information contained therein.  Thereafter, the Embassy is not responsible for any erroneous entry in a passport that needs to be corrected. The fee for the replacement of the passport with erroneous entries will be charged to the applicant along with any associated cost for travel to the Philippine Embassy in Oslo to correct the erroneous entries.

AFTER YOUR APPOINTMENT DAY:

For passport applicants:

1.    The new passport will be available approximately 4 to 6 weeks from the date of application.

2.    Applicants may track the status of their new passport thru the Embassy's website: https://www.philembassy.no/newsroom/passports-ready-for-release

3.    Your tracking number is your receipt number and your last name.

4.    Applicants may choose to have their old passport cancelled during the outreach, or send their old passport for cancellation to the Philippine Embassy in Oslo once the new passport is available.

5.    The mailing address for old passport is as follows:        

The Philippine Embassy
P.O. Box 322 Sentrum
N-0103 Oslo Norway

6.    The Philippine Embassy shall not be responsible for the loss or damage to passport or documents in the mail.

7.    In case of RETURN TO SENDER, the applicant will pay the penalty and the expense of re-mailing.

For additional information please visit the links below:

PHILIPPINE EMBASSY:   

https://www.philembassy.no/consular-services/passport
https://www.philembassy.no/consular-services/civil-registry-marriage-birth-and-death
https://www.philembassy.no/consular-services/authentication-notarials-and-legalization

https://www.philembassy.no/consular-services/dual-citizenship-or-citizenship-retention-and-re-acquisition

DFA WEBSITE: 
https://consular.dfa.gov.ph/passport